DEPARTMENT: Facilities, Design, & Capital Improvements
REPORTS TO: Vice President, Engineering
DATE: August 2023
The Engineering Coordinator reports to the Vice President of Engineering and is responsible for assisting with the direction of work to be performed by outsourced Engineering staff. The Engineering Coordinator is responsible for the organizing and maintaining documentation related to facility operation, maintenance, testing, compliance, capital projects & Interdepartmental work orders.
ROLE & RESPONSIBILITIES
- Effectively communicate as a liaison between the Engineering team and other organizational departments on smaller-scale MEP projects to schedule resources and report progress.
- Manage and schedule Work Orders for Engineering personnel as directed by members of the FD&C department or other organizational departments, track work order requests, coordinate budget estimates and schedule completion of work.
- Develop and maintain project documents relating to capital projects including, bid documents, schedules, punchlists, etc.
- Maintain the Engineering document library of Operation & Maintenance manuals, Method of Procedure Documents, and Policy & Procedure manuals.
- Maintain the facility’s Inspection, Testing and Maintenance documentation for Life-Safety and Fire Protection Systems.
- Continuously update and adjust the database of all preventative maintenance and life-expectancy documentation related to Mechanical, Electrical, Plumbing, and Fire-Protection equipment and systems.
- Support the Vice President of Engineering and other members of the Engineering team with the procurement of equipment and material as the operation requires.
- Assist members of the Engineering team with scheduling and coordinating facility resources for major organizational events.
- Maintain inventory of Engineering Materials and work with suppliers for purchasing.
- Assist the Vice President of Engineering with budget projection based on actual expenditures.
- Support members of the Engineering team with planning and executing successful responses to weather events (snow removal, storm response etc.).
- Assist with documenting facility site walkthroughs, punch list close out, and special inspections for contractor-completed work.
- Assist the Facilities Project Director of Budget, Contracts, & Procurement with utility invoice processing, including usage tracking documents and analyze utility usage to compare actuals to projected usage and cost.
- Work with Project Managers to track equipment with the AssetWin Template List & Assets.
- Assist Buildings & Grounds team members, as needed, with preparing RFPs and RFQs.
- Bachelor’s degree in engineering or related technical field of study.
- Thorough experience in Microsoft Excel.
- Familiarity with a range of computer programs, including Microsoft Office Suite, Adobe and AutoCAD.
- Attention to detail and execution of tasks.
- Professional and flexible manner.
- Ability to work some nights and weekends as facility needs require.
- Ability to work and think independently, take initiative, and meet deadlines.
- Eagerness to learn, ability to work well both individually and function as part of a team.
REQUIRED SUPPORT FOR ORGANIZATIONAL EVENTS
- Participates in the annual 5K fundraiser and September 11th commemoration, as assigned.
- Assists with other special projects and events in support of all 9/11 Memorial and Museum, as assigned.
PHYSICAL DEMANDS/WORK ENVIRONMENT
The physical demands and work environment described in this job description are representative of those that the employee will encounter and expected to meet to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Travel using job vehicle when needed.
While performing the duties of this job, the employee is required to see, be mobile, and have the ability for 2-way communication with the public and staff.
The work environments are both an indoor and outdoor, climate-controlled office environment comprised of cubicles, walled-offices, group conference rooms and a museum environment which is comprised of ramps, exhibition rooms, auditoriums, and low lighting. The noise level in both environments is usually low. There are no protective devices to be worn or utilized in either environment.
Some construction work will be at night or on weekend or on holidays. Projects completed at night/off hours, will require oversight.
This job description is a descriptive list of the responsibilities and qualifications associated with this position and are not intended to be all inclusive. Employees are expected to also perform other business-related duties as assigned by the supervisor or other management.
- The organization reserves the right to change, modify, or reassign job responsibilities, duties and scheduled work hours as per business needs.
- This document is a communication tool and not intended as a written or implied contract of employment.
- I have read and understand this job description. I agree to accept the responsibilities and duties as outlined.
HOW TO APPLY
- Include position you are seeking in the email subject field
- State the location where job posting was seen
- Send resume to firstname.lastname@example.org.
The National September 11 Memorial and Museum (9/11 Memorial & Museum) is an equal opportunity employer. Applicants who meet the qualification requirements of the role will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
The National September 11 Memorial & Museum (9/11 Memorial & Museum) is committed to an organizational culture that supports and reinforces our values regarding diversity, equity, inclusion, and accessibility (DEIA). We seek to build a collaborative, open, and equitable space where staff want to be, knowing that their contributions, professional expertise, and distinct voices are valued and respected. We encourage and celebrate an inclusive environment where candor and participation, when it comes to sharing ideas and collaborative problem-solving, are welcomed regardless of one’s role at the Museum or background.
Reasonable accommodations may be made to qualified candidates, during the interview process, to enable individuals with disabilities an opportunity to interview.